Billers

All existing billers for the organization are listed.

1. The ID column displays the uuid of each biller created.

2. Status:

   1. Active → biller that is operational and obtaining folio reloads according to configuration.
   2. Disabled → non-operational biller.

3. Enable: depending on how it is modified, activates or disables a biller.

4. Name assigned to the biller.

5. Assignment profile:

   1. Local → the biller will obtain a folio sub-range from a primary Range.
   2. Centralized → the biller will obtain folio 1-by-1 as it issues documents.

6. Smart refill: when the primary range request threshold is met, a new CAF request to the SII is triggered (by DTE type). For this to occur:

   1. the biller must be Active and have smart refill enabled.
   2. the DTE type must be configured in Thresholds.

7. Last change records the user who last modified the record.

8. Exports the list to a CSV (see image below)

9. Add: allows creating a biller manually.

Add

1. Name: the name to be given to the biller must be entered.

2. Description: text describing the biller.

3. Assignment profile:

   1. Local → will request folio sub-range
   2. Centralized → will request reload 1-by-1

The created biller will be visible in the list on the main screen.

Primary Ranges

The ranges authorized by DIAN are listed.

1. Allows filtering by DTE type and Status.

2. Copy UUID of the primary range.

3. UUID of the primary range.

4. Expiration → date the Primary Range expires.

5. Document type associated with the Primary Range.

6. Folio from → initial number of the Primary Range.

7. Folio to → final number of the Primary Range.

8. Total folios associated with the Primary Range.

9. Total folios assigned to 1 or more Billers.

10. Total available folios → difference between total folios - assigned folios.

11. Current → last folio used.

12. Progress → visual bar representing the % usage of the primary CAF.

13. Status:

    1. Active → CAF in use.
    2. Completed → CAF fully used.
    3. To Assign → CAF not yet assigned to 1 or more billers (unused).

14. Actions:

    1. → voids folios with the SII
    2. → allows viewing the XML associated with the CAF

15. Actions:

    1. → allows Associating Billers which will appear in a list

       1. in the view, 1 or more billers can be selected to be associated with the primary range

          1. these billers will be assigned sub-ranges

             

    2. → allows Viewing the associated Billers

       1. in the view, Billers associated with the Primary Range can be removed

          1. with this action, the removed biller will not receive sub-ranges

             

16. Select File → allows manually uploading a CAF

17. Download from SII → a screen is presented where:

    1. Document type → the DTE type must be selected

    2. Number of folios to request

    3. Billers

       1. 1 or more billers must be selected to receive sub-ranges from the CAF downloaded from the SII

ET Download Thresholds

The CAF request thresholds per DTE type are listed.

1. Threshold assignment date.

2. Document type associated with the threshold.

3. Limit → folio threshold that, when reached, will trigger a new range request to the SII.

4. Reload → number of folios to be requested from the SII.

5. Last change records the user who last modified the record.

6. Deletes the record.

7. Add → presents a screen where a new threshold can be registered:

   1. Document type → select the DTE type associated with the threshold.
   2. Threshold → number that will trigger a new CAF request.
   3. Reload → number of folios to request from the SII.

Series administration in electronic documents (DE) of Colombia.

::: tip

A. Series Administration

:::

1. Range start:

   1. Use standard numbering (without series) from 1 to 9999999 (nine million nine hundred ninety-nine thousand nine hundred ninety-nine) for each document type.

2. Range end:

   1. When standard numbering is exhausted, activate the use of series.
   2. Define the series with combinations of two uppercase letters (excluding Ñ).
   3. Practical Example: Start with Series AA.

3. Document types:

   1. Establish a default series order: AA, AB, AC, ..., AZ, BA, BB, ..., BZ, ..., ZA, ZB, ..., ZZ.
   2. Validate sequentiality according to this order.
   3. Practical Example: After AA, use AB, AC, and so on.

4. Resolution number:

   1. When receiving a DE with series, take the digital signature date and time as the initial date of the corresponding series.

5. Resolution date:

6. Technical key:

7. Series:

8. Term:

   1. Approve DE under the following conditions:

      1. Immediately preceding series: DE with a series prior to the highest series submitted to the system, with a digital signature date prior to the start date of the current series' validity.
      2. Equal series: DE with a series equal to the highest series submitted to the system.
      3. Immediately subsequent series: DE with a series after the highest series submitted to the system, with a digital signature date after the start date of the current series' validity.

::: tip

B. Additional Considerations and Controls

:::

1. Series Integrity: Validate that the assigned series has not been used previously to avoid duplicates.
2. Record of Used Series: Maintain a historical record of all used series for audit and traceability.
3. Standard Numbering Exhaustion Notification: Alert when standard numbering is nearing exhaustion to prepare for the transition to series.
4. Sequentiality Maintenance: Implement controls to ensure correct sequentiality within each assigned series.
5. Audit of Used Series: Conduct periodic audits to ensure continued compliance with regulations and the validity of used series.