GT

Guatemala – Folio Manager 3.0 (GF 3.0)

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1. Introduction

This document describes the particularities of using Folio Manager 3.0 (GF 3.0) in Guatemala, considering the current tax regulations and the role of the Authorized Certification Provider (PAC).

Its objective is to clarify when and why the Folio Manager is required in Guatemala, and how it must be correctly configured for contingency scenarios.

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2. Regulatory context in Guatemala

In Guatemala, the fiscal numbering of electronic documents is not managed by the issuer, but by the PAC.

For Gosocket clients:

• The PAC is Megaprint
• Megaprint is responsible for assigning and validating the legal numbering of documents in normal operation

👉 Conclusion:
In normal operation, folio management by Folio Manager 3.0 is not required.

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3. Use of the Folio Manager in Guatemala

3.1 Normal operation

• Numbering is assigned by the PAC.
• The issuer does not control folios.
• GF 3.0 does not intervene in numbering.

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3.2 Contingency operation

When an organization enters contingency mode, Guatemalan regulations state that:

• Each issued document must include an Access Number.

• The access number must be:

  • Numeric
  • Random
  • In the range from 100000000 to 999999999.

• This number uniquely identifies the document issued in contingency.

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4. Role of Folio Manager 3.0 in contingency

In Guatemala, Folio Manager 3.0 is mandatory only for managing documents in contingency, because:

• The access number must be unique.
• It cannot be repeated between documents.
• Traceability and control must be maintained.
• It must be shared among all billing points of the organization.

GF 3.0 acts as:

• Controlled generator of the access number.
• Single source of numbering.
• Audit record of contingency documents.

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5. Primary ranges in Guatemala

5.1 Need for primary ranges

Although Guatemala does not use folios in normal operation, it is mandatory to create primary ranges in GF 3.0 to:

• Allow the issuance of documents in contingency.
• Control the access number numbering.
• Guarantee uniqueness and traceability.

⚠️ A primary range must exist for each document type that can be issued in contingency.

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5.2 Contingency primary range configuration

The contingency primary range in Guatemala has the following fixed characteristics:

Parameter	Value
Series	CONT
Start numbering	100000000
End numbering	999999999
Numbering type	Access number
Document type	Contingency
Scope	Entire organization
Use	Exclusive for contingency

📌 This range is:

• Unique.
• Shared by all billing points.
• Independent of the PAC.

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6. Important considerations

• Primary ranges for normal operation must not be created.
• The CONT range must not be modified once created.
• Multiple active contingency ranges must not exist.
• All billers that can operate in contingency must be associated with the CONT range.

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7. Summary contingency flow in Guatemala

1. The organization enters contingency mode.
2. The system requests an access number from GF 3.0.
3. GF 3.0 assigns a number between 100000000 and 999999999.
4. The document is issued with series CONT.
5. The document is recorded for subsequent regularization.

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8. Expected result

With the correct configuration:

• The organization can issue documents in contingency.
• Each document has a unique access number.
• Guatemalan fiscal regulations are met.
• Complete traceability of the issuance is maintained.

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9. Relationship with the general manual

This document complements the General Manual of Folio Manager 3.0, and must be read together with:

• Creation of primary ranges.
• Biller management.
• Contingency flows.