Invoices

The Invoices module lets us query information about the documents uploaded so far, validate negotiable instruments, and generate registration and endorsement events.

When you enter this module, you find a filter section to locate documents:

Operation

Identification number of the upload operation.

Operation date

Date the invoice was uploaded.

Issue date

Issue date of the invoice.

Due date

Due date of the document.

Series

Series the document belongs to.

Number

Folio number of the invoice.

Issuer NIT

Tax identifier of the issuer.

Click Clear to reset the filters and Search to apply them.

A table with the uploaded documents will be displayed. The icons on the left indicate the status across three dimensions:

Status	🔘 Gray – Pending	🟢 Green – OK	🟡 Yellow – Partial	🔴 Red – Error
Negotiable instrument	In process (automatic)	Events 030, 032, and 033/034	Missing events	Query error
Registration (036)	No event 036	Registered	—	Rejected by RADIAN
Endorsement (037)	No event 037	Endorsed	—	Rejected by RADIAN

note

For a document to be registered, all event icons must be shown in green.

In addition, the table has the following controls and columns:

1. Click the icon to download the report of the previously uploaded invoices.

2. You can use the search box to locate a document.

3. Select the columns that will be shown on this query screen.

   

Total

Total documents uploaded across the different operations.

Operation

Number of the operation in which the invoice was uploaded.

Operation date

Date the document was uploaded.

Issue date

Issue date of the invoice.

Due date

Due date of the document.

Series

Series of the invoice folio.

Number

Folio number of the document.

Value

Value of the invoice.

Issuer NIT

Tax identifier of the issuer.

Issuer Name

Tax name of the issuer.

Receiver NIT

Tax identifier of the receiver.

Receiver Name

Tax name of the receiver.

Actions

From the Options column, three operations can be performed:

Register invoice

Sends the document for registration in RADIAN. A form is displayed where you must complete the fields in black as applicable:

Endorse invoice

Requires the document to be registered beforehand. When you click, the endorsement form is displayed:

Event log

Query the history of events the document has gone through:

When a document is endorsed successfully, it stops appearing in this view and shows up in the Payments section.